The internship Programme forms an integral component of each of the two (2) International Masters degree programmes at the Asia-Europe Institute (AEI), University of Malaya (UM), namely International Masters in European Regional Integration (IMERI) and International Masters in ASEAN Studies (IMAS). It is worth four (4) credits and is mandatory as partial fulfillment for the award of the respective degrees. Students undertake the internship after they have completed the taught courses relevant to each programme.
This document serves as reference for AEI and the students pursuing the postgraduate programmes, as well as for the host or placement institutions (henceforth, the host institution) involved in the internship programme. The guidelines contained herein are compiled based on the guidelines for the undergraduate internship programme of UM, viz: “Garis Panduan Latihan Industri, Universiti Malaya – Sesi Akademik 2009/2010”.
“Internship” refers to a programme meant to provide supervised practical training or learning over a specified time frame. The training may be conducted at a public or private institution or organization.
The internship is to provide the students with relevant up-to-date supplementary and complementary knowledge on as well as practical experience in their respective areas of study. This will help develop in them the necessary knowledge and basic expertise prior to stepping into the career world after graduation. The internship also serves to provide the students with a general idea of employment prospects and opportunities for the International Masters degrees that they will hold.
Where applicable, students shall also use the internship period to gather data for their Project Paper.
An arrangement will be made between the student (through certification from AEI) and the prospective host institutions that each student be given an assignment relevant to his/her area of study which would offer him/her the opportunity to utilize the knowledge gained in the classroom as well as to gain exposure to relevant, on-the-job practices. The host institution shall provide the appropriate supervision and guidance to the students and give constructive feedback on individual student’s performance over the duration of the internship.
The student shall work closely with the host institutions ahead of the internship period, to plan out and coordinate the full schedule for the internship. Subject to the agreement of each host institution, the internship may be in the form of one of the following:
The students shall normally begin their internship programme in May of each year, after they have completed the second (final) semester of their lectures and all arrangements for the internship have been finalised. The duration of the internship for students pursuing the two International Masters programmes (IMERI and IMAS) is eight (8) weeks. This duration is considered adequate for the students to gain in-depth understanding of and valuable insights into the practical aspects of their respective programmes of study. However, the durations may vary, subject to the procedures and requirements of the host institutions.
Students shall be placed for internship at appropriate institutions where the scope of functions the institutions involved are closely related to their respective areas of study. Students are encouraged to find and decide on the placement institutions of their choice as early as possible upon their enrolment into their respective International Masters programmes. AEI shall also provide the necessary assistance in seeking placement in local institutions, or example, EUMCCI companies that take part in an internship programme between EUMCCI and UM.
However, students are allowed to go for internship outside Malaysia, if they can afford to cover all the costs incurred.
Students should inform the International and Students Affairs Unit of AEI once they have decided on the host institution for their internship. The choice of internship placement institution is subject to approval of the Executive Director of AEI.
The roles and responsibilities of AEI, the student and the host institution are as follows:
During the Internship Period
c. Host Institution
At the end of the internship, the host institution shall provide an evaluation of the student’s performance as well as provide its views and comments on the internship programme with a view to improving it.The evaluation shall include comments by the host institution on the student’s overall performance or work execution and outcome, other feedback and suggestions, and a detailed grade assessment of each student’s performance during the internship (a special evaluation form will be provided for this purpose).The main requirements are that a student must complete the internship within the allotted time frame, and to submit a report on the internship. In addition, the student must also fulfill any other requirements as determined by AEI in order to pass the internship with the designated credit units.
The students shall submit a report and an evaluation of the internship programme that they have undertaken, particularly with regard to the modality and the programme contents, as well as the appropriateness of the host institutions, for future reference.
All students undergoing the internship programme must adhere strictly to the following rules:
During the internship period, the student shall be fully responsible to the host institution. He/She must abide by the working hours and all other rules and regulations applicable to the staff of the host institution.
Leave of Absence
The student is not allowed to take leave or be absent from office during the internship except with the approval of the host institution.
Students’ internship performance will be assessed based on the assessment by the internship placement institution (Form Appendix 2 of the internship documents) and on the (Form Appendix 3 of the Internship Report) by the student involved upon successful completion of the internship.The marks for the two assessments will be averaged up to give the final mark and the grade.
Every student is required to undertake the internship within the current academic session. Should a student fail the internship, he/she is allowed to repeat it in any of the following academic sessions within the maximum allowable duration of study (i.e. 8 semesters).
If deemed necessary, and approved by the Executive Director, AEI academics and/or officers may be required to make supervisory visits to institutions where AEI students are undergoing internship. Financing of visits by AEI internship supervisor(s) shall be in accordance with the prevailing Government circulars on official travel abroad.
The internship supervisor(s) shall submit a progress report within two (2) weeks of return to the AEI.
These Guidelines shall be subject to amendment by the Management of AEI from time to time.